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Printing Tenant Invoices and Credit Notes

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Mandatory Prerequisites

Prior to printing Tenant Invoices and Credit Notes, refer to the following Topics:

Screenshot and Field Descriptions

 

Date: this is the date that will be shown on the Invoice / Credit Note.

When the Show - Finalised option is selected the Date field will be replaced with a Finalised drop down list.

Finalised: this is a drop down list of dates on which invoices / credit notes were finalised, allowing the user to specify which batch to display or reprint.

 

Lease a/c: this is a selection filter value for the Lease a/c.

 

Property: this is a drop down list of the Property / Lease entities that the selection can be filtered on. Select a value from the drop down list and the appropriate filter field will be displayed.

 

Transaction (Year / Period / Number): these fields are for filtering the selection of invoice / credit notes to a particular year, period or individual transaction number.

 

Report On: this is a drop down list of Property / Lease entities that the report can be grouped by. This is only enabled when the Report - Summary option is selected.

 

Sort: this is a drop down list of options the report can be sorted by. This is only enabled when the Report - Summary option is selected.

 

Next transaction number: the Invoice and Credit Note fields display the next number that will be assigned to the transactions within the report when the Finalise button is pressed.

A starting number can be entered into the Invoice or Credit Note next number fields.

Report Options

Report Header: this is the options for displaying the report header on the report. This is only enabled when the Report - Summary option is selected.

 

Show: this is the option to view / print invoices and credit notes that are:

 

Transaction Type: this is the option to select which transaction type to show in the report.

 

Remittance: this is the option to display the remittance details entered on the Division or Owner record in the system on the report. This is only enabled when the Report - Summary option is not selected.

 

Report: this is the option to view / print the Summary report or the formal Invoice / Credit Note report.

How Do I : Print an Invoice / Credit Note Summary report

  1. Enter values in the selection filter value fields Lease a/c, Property and Transaction as required. Leave blank to select all.
  2. If the report needs to be grouped at a Property / Lease level select the option from the Report On drop down list.
  3. Select from the Sort drop down list if required.
  4. In the Report options select Summary.
  5. Click the Application tool-bar push button: View, Print or Export.

How Do I : Print a Trial Invoice / Credit Note report

  1. Enter values in the selection filter value fields Lease a/c, Property and Transaction as required. Leave blank to select all.
  2. Select the required values in the Transaction Type and Remittance option areas.
  3. In the Report options select Invoice or Credit Note.
  4. Click the Application tool-bar push button: View, Print or Export.

How Do I : Finalise and assign numbers to Invoices / Credit Notes

 

  1. Before finalising invoices / credit notes refer to How Do I : Print a Trial Invoice / Credit Note report to view a trial report.
  2. Enter values in the selection filter value fields Lease a/c, Property and Transaction as required. Leave blank to select all.
  3. Click the Application tool-bar push button: Finalise to finalise the invoices / credit notes.

How Do I : Print (or Re-print) Final Tax Invoice / Credit Notes to send out to Tenants

  1. In the Show options select Finalised.
  2. In the Finalised drop down box select the date and time when the Invoices / Credit Notes were finalised. Refer to How Do I : Finalise and assign numbers to Invoices / Credit Notes for the finalisation process.
  3. Enter values in the selection filter value fields Lease a/c, Property and Transaction as required. Leave blank to select all.
  4. Select the required values in the Transaction Type and Remittance option areas.
  5. In the Report options select Invoice or Credit Note.
  6. Click the Application tool-bar push button: View, Print or Export.

Related Topics

Printing Tenant Invoices and Credit Notes is associated with the following Topics: